Foundation of Control

Role of control in management

Broadly, control is fundamental in management as it is an exclusive tool for assessing the accomplishment of managerial objectives. It also helps in identifying the cause; if the objectives are not met and the reasons why they were not accomplished.

In particular, control is significant in planning of the management process. As it is an ultimate step, control determines how targets and plans are achieved as well as guidelines for future measures. Secondly, control helps in empowering employees. An efficient control system should be evaluable; that is the feedback and information on workers performance is available (Camillus, 1986). This reduces the possibility of unaccountability if the employees are empowered. Lastly, control helps managers in protecting the organization and its assets. It aids in reducing work disruptions such as workplace violence, monetary pressures and scandals, natural disasters among other job related interferences.

Links between planning and control, control and organizing, control and leading functions in management

Planning and controlling functions of management cannot be separated from each other.  Planning and control are linked in the sense that control entails monitoring activities to guarantee the accomplished according to the plan and rectifying any considerable departures. Once controlling is successfully done, it provides stimulus for development of better plans.

Controlling is indirectly linked to organizing function. Organizing deals with implementation that put in the use of monetary resources including human resource while controlling entails monitoring of the activities. Therefore, controlling of employees helps the management in ensuring that resources are well organized and that goals are being achieved. Since the more organized resources are, the better monitoring and evaluation is.

Controlling and leading functions are closely related as well. Since leading involves social and informal sources, there is need to control in order to ensure favorable effort is exerted in the attainment of the organizational objectives. In the leading function, employees can be motivated, emotionally encouraged, managers fostering effective communication and mangers applying the required leadership style.  

What is measured is more critical to the control process than how it is measured

In control process, it is vital to consider the item under measurement first before coming up with the methodology for the measurement. What is being measured influences the scope of the work that will be focused on by the employees. To establish the actual performance, a manager must first obtain the performance records. There are control procedures that are applicable to whichever managerial situation that arises. However, some situations are difficult to measure in quantifiable terms (Harrison, & St. John, 2010). Hence, the need to break them down into objective sections for reasonable assessment. For instance, breaking down activity that involves measuring the value an individual, department, or unit contributes to an organization and subsequent conversion of the contribution into standards. Therefore, it is crucial to consider what is measured than how the actual measurement will be carried out.

Control is something that only managers are responsible

The main attribute of control process is monitoring and evaluation of goals. Therefore, it is critical for this process to be undertaken keenly. As a result, an employee who is bestowed with the duty to implement the activities cannot supervise and act on them objectively. In this case, it becomes the responsibility of the manager to be in charge of the controlling process. In addition, the confidentiality and credibility of the process will be jeopardy if the responsibility is left to an employee to take care of control process. However, it is essential to ensure the manager gets maximum support and participation from the workers during the entire process.

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